Nomination request
Adria Cargo sends the port, cargo, vessel class, expected ETA, and required service scope.
Agent instructions
Instructions for appointed port agents reporting to Adria Cargo.
Appointed agents receive principal authority, reporting lines, PDA requirements, service scope, and final DA instructions from the operations office.
Appointment workflow
Agents should not act until appointment authority and service scope are confirmed by the operations office.
Pro-forma DA
Agent submits PDA with tariff basis, expected port costs, optional services, and bank instructions.
Pre-arrival control
Agent tracks ETA, berth prospects, terminal readiness, pre-arrival documents, and any local restrictions.
Port attendance
Agent reports cargo progress, stoppages, weather, services, and incidents daily until sailing.
Close-out
Agent provides sailing report, signed SOF, supplier invoices, variance explanation, and final DA.
Daily reporting matrix
Daily reports should be concise, time-stamped, and specific enough for commercial, operational, and cost decisions.
| Report item | Expected detail | Escalate immediately if |
|---|---|---|
| ETA and berth prospects | Latest ETA, anchorage plan, pilot booking, berth status | Berth delay affects laytime or cargo plan |
| Cargo operations | Commenced/completed times, daily quantity, balance, expected completion | Shortage, damage, slow rate, or stoppage occurs |
| Port services | Pilotage, towage, mooring, waste, fresh water, launch, stores | Service cost varies from PDA or requires principal approval |
| Documentation | NOR, SOF, cargo documents, clearance, receipts, invoices | Any authority, terminal, or master refuses signature |